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Request for Proposals_RFP's

request for proposal (RFP) is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals
Type: Policy
Descriptor Code: DJED
Title: Bids and Quotations

All contracts for, and purchases of supplies, materials, equipment, and contractual services in the amount of $5,000 or more shall be based, when possible, on at least three competitive bids. All purchases less than $5,000 in amount may be made in the open market, but shall be consummated after careful pricing.

All contracts and all open market orders will be awarded to the lowest responsible qualified supplier.

When bidding procedures are used, bids shall be advertised appropriately. Suppliers shall be invited to have their names placed on mailing lists to receive invitations to bid. When specifications are prepared, they will be mailed to all merchants and firms who have indicated an interest in bidding.

All bids must be submitted in sealed envelopes, addressed to the Board, and plainly marked with the name of the bid and the time of the bid opening. Bids shall be opened at the time specified and all bidders and other persons shall be invited to be present.

The Board reserves the right to reject any or all bids and to accept that bid which appears to be in the best interest of the district. The Board reserves the right to waive any informalities in or rejects any or all bids or any part of any bid. Any bid may be withdrawn prior to the scheduled time for the opening of bids. Any bid received after the time and date specified shall not be considered.

The bidder to whom an award is made may be required to enter into a written contract with the district.



Crawford County Schools
Original Adopted Date: 6/13/2006 
Policy Reference Disclaimer: These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Note: The State of Georgia requires acceptance of Terms and Conditions before reviewing the code. To ‘accept’ click here: State of Georgia Terms and Conditions After accepting, return here and click on the links below to be taken to each specific code. You should only have to do this one time per session.
State Reference Description
O.C.G.A 13-10-0001 Bid bonds
O.C.G.A 13-10-0003 Determining Georgia residency for businesses; preferences; adherence to policies and procedures of State Construction Manual
O.C.G.A 13-10-0004 Limitation on disqualification of bidders upon lack of previous experience
O.C.G.A 13-10-0090 Security and Immigration Compliance: Definitions
O.C.G.A 20-02-0016 Acceptance and allotment of federal aid and other funds for school construction
O.C.G.A 20-02-0168 Distribution of federal funds; minimum school year; summer school programs; year-round operation
O.C.G.A 20-02-0260 Capital outlay funds generally
O.C.G.A 20-02-0500 Contracts to give preference to in-state producers; purchases over $100,000; vendor preferences
O.C.G.A 20-02-0520 Acquiring/disposing of school sites; building, repairing, renting, and furnishing schools; bidding for construction projects in excess of $100,000
O.C.G.A 36-80-0027 Advertisement of bid or proposal opportunities in Georgia Procurement Registry
O.C.G.A 36-91-0001 Georgia Local Government Public Works Construction Law - short title
O.C.G.A 36-91-0002 Definitions
O.C.G.A 36-91-0020 Written contract required; advertising; competitive sealed bidding; timing of addendums; prequalification
O.C.G.A 36-91-0021 Competitive award requirements
O.C.G.A 36-91-0022 Exceptions; use of inmate labor; emergency situations
O.C.G.A 36-91-0023 Disqualification of otherwise qualified bidder from bid or proposal or prequalification based upon lack of previous experience with job prohibited
O.C.G.A 36-91-0050 Projects requiring bid bonds; revocation of bids; surety
O.C.G.A 36-91-0051 Cash in lieu of bid bonds; letters of credit
O.C.G.A 45-10-0001 Code of Ethics for Government Service
Rule 160-5-4-.18 Bidding Requirements for State-Funded School Capital Outlay Projects
Rule 160-5-4-.22 Guaranteed Energy Savings Performance Contracts for Public School Facilities
Federal Reference Description
02 CFR 200.318 General procurement standards
07 CFR 210.21 Procurement-School Nutrition